Call for Expression of Interest: Daily Hot Meals Distribution for IDPs

       I.          Background

As part of INITIATE’s Emergency Services for Crisis-Affected Populations in Lebanon, we invite partners to submit offers for the procurement and distribution of daily hot meals to Internally Displaced Persons (IDPs) in shelters and outside shelters. This initiative aims to address the urgent food needs of crisis-affected populations while ensuring high standards of quality, safety, and efficiency.

     II.          Scope of Work

Selected partners will be responsible for:

• Provision of Hot Meals: Daily provision of nutritious hot meals for IDPs based on the agreed quantity and duration.
• Meal Packaging: Packaging meals according to established hygiene and safety standards.
• Distribution Logistics: Delivering meals to designated shelters and locations outside shelters as per the provided schedule.
• Demographic Data Management: Collecting and providing demographic data of beneficiaries, including distribution lists and contact information for Post-Distribution Monitoring (PDM).
• Compliance: Adhering to quality, hygiene, and culturally appropriate dietary standards, including accommodation for specific dietary needs and allergies.
• Monitoring and Reporting: Regular submission of progress updates, including weekly distribution reports.

    III.          Key Requirements

• Staffing: Provision of trained personnel for meal preparation, packaging, and distribution.
• Logistics and Contingency Planning: Ensuring reliable transportation for meal delivery and readiness for unforeseen challenges such as supply delays or security issues.
• Financial Accountability: Transparent financial reporting and adherence to payment terms.
• Data Privacy: Protecting the privacy and confidentiality of beneficiary information in compliance with data protection regulations.

   IV.          Eligibility Criteria

Interested parties must meet the following criteria:

• Proven experience in food service provision, including large-scale meal distribution.
• Capacity to manage logistics and comply with hygiene and safety standards.
• Ability to accommodate specific dietary needs and cultural preferences.
• Demonstrated financial and operational accountability.

     V.          Payment Terms

Payments will be made in two installments:

• First Payment: After agreement signing and provision of the first set of meals, with submission of relevant bills.
• Second Payment: Upon receipt of invoices, deliverables, and all required documentation.

   VI.          Submission Requirements

Interested organizations must submit the following:

• Proposal outlining costs per meal and other associated expenses, including logistical, staffing, etc.

  VII.          Locations of Operations

We are looking for partners to cover hot-meals distribution in different areas including South, North, and Beirut Area.

VIII.          Submission

Interested partners are to submit their offers on this email address hr@initiate-lb.org / initiate@initiate-lb.org no later than Thursday September 26^th, 2024.

    IX.          Disclaimer

• We reserve the right to terminate the agreement with any selected partner in case of non-compliance with the agreed terms, breach of PSEA, child protection policies, or evidence of fraud.