Request for Quotation (RFQ) – Personal Protective Equipement

Request for Quotations:

 Supply and Delivery of Personal
Protective Equipment (PPE) and First Aid Kits

Terms of Reference

Project:
Project CBPF-LEB-26-R-NGO-40079 and Integrated Emergency
Livelihood Response – Tyre

Subject:
Supply and Delivery of Personal Protective Equipment (PPE)
and First Aid Kits

1. Background Information

The Community Organization for Development and Empowerment –
INITIATE is a nongovernmental, nonprofit, youth-oriented
organization based in Lebanon and dedicated to assisting
vulnerable communities through youth inclusion and empowerment.
While keeping youth at the focus of its mission, INITIATE
continually endeavors to create comprehensive and inclusive
programs aimed at the empowerment of youth and their concentric
circles of influence.

In delivering its mission, INITIATE aspires to maintain its
status as a hub for youth, allowing them to access a safe
space, acquire knowledge, and access a network of social and
political influencers, enhancing their social participation

in decision-making processes.

The Community Organization for Development and Empowerment –
INITIATE intends to procure and distribute essential Personal
Protective Equipment (PPE) and First Aid Kits to support the
health, safety, and protection of Cash-for-Work (CFW)
participants engaged in Project CBPF-LEB-26-R-NGO-40079 and
Integrated Emergency Livelihood Response – Tyre, funded by
UNOCHA – LHF.

The supplier will be responsible for providing high-quality,

compliant materials in the quantities and specifications
outlined below, including delivery to the designated location.

2. Objective

The objective of this procurement is to supply adequate PPE
and First Aid Kits to ensure that CFW participants are
appropriately protected against workplace hazards and have
access to basic first-aid supplies when required.

3. Scope of Supply

The selected supplier shall provide, package, transport,

and deliver the following items:

4. Technical Specifications

All supplied materials shall meet the following requirements:

• All PPE shall be new, unused, and of good commercial quality.
• Items shall comply with relevant nationally recognized
  safety standards.
• The supplier shall provide manufacturer information and/or
  product documentation where applicable.
• PPE shall be suitable for the intended work environment
  and provide adequate protection against relevant workplace
  hazards.
• Products shall be free from defects, damage, deterioration,
  or manufacturing faults.
• Safety helmets, goggles, gloves, masks, and boots shall be
  available in appropriate sizes to accommodate the intended
  users.
• Safety boots shall be supplied in a range of sizes based
  on the beneficiary/user size list to be provided by the
  organization.
• Dust masks shall be genuine N95 or an equivalent certified
  standard, not generic non-certified disposable masks.
• First Aid Kits shall contain essential supplies such as
  adhesive bandages, sterile gauze, antiseptic materials,
  gloves, scissors, medical tape, triangular bandage, and
  other appropriate basic first-aid items. The supplier
  shall provide a detailed contents list with the quotation.

5. Packaging and Labeling

The supplier shall ensure that:

• All items are appropriately packed to prevent damage
  during transportation and handling.
• Individual products and packages are clearly labeled
  where applicable.
• Packaging identifies the product, manufacturer,
  model/type, size, and relevant certification or standard
  where applicable.
• First Aid Kits are supplied in durable, organized, and
  clearly identifiable containers.
• Expiry dates shall be clearly indicated for any first-aid
  or other items with a defined shelf life.

6. Supplier Responsibilities

The selected supplier shall:

• Supply all materials according to the specifications
  and quantities stated in this TOR.
• Ensure that all products are new and meet the required
  quality and safety standards.
• Provide samples, product datasheets, certificates, or
  photographs upon request.
• Deliver the goods to the designated delivery location
  within the agreed timeframe.
• Replace, at no additional cost, any items found to be
  defective, damaged, incorrect in size/specification,
  or not compliant with the approved quotation.
• Ensure appropriate transportation and protection of
  the goods during delivery.
• Provide an invoice and delivery note indicating the
  quantities delivered.
• Provide warranty/guarantee information where applicable.

7. Delivery Location

• Delivery location:
  INITIATE Office – Saida, Eastern Boulivard,
  Sikka Street, Akkoum Building.
• Delivery timeframe:
  To be communicated on each round.

8. Inspection and Acceptance

Upon delivery, INITIATE will inspect the materials to verify:

• Quantity;
• Quality and physical condition;
• Compliance with the required specifications;
• Sizes and dimensions where applicable;
• Product labeling and certifications;
• Expiry/shelf-life requirements; and
• Completeness of First Aid Kit contents.

Payment will be subject to satisfactory delivery and
acceptance of the goods.

9. Supplier Eligibility

Interested suppliers should demonstrate:

• Experience in supplying PPE, occupational safety equipment,
  or similar materials.
• Ability to supply the full required quantity.
• Capacity to deliver within the required timeframe.
• References from previous clients, preferably for
  similar contracts.

10. Required Documents with Quotation

Suppliers should submit:

• Financial quotation;
• Company/business registration documents;
• Relevant certificates of conformity or safety certifications;
• Delivery lead time;
• Warranty/return/replacement conditions;
• Validity period of the quotation; and
• References or evidence of previous similar supply contracts.

11. Payment Terms

Payment shall be made in accordance with the terms agreed
in the Purchase Order/Contract and following satisfactory
delivery, inspection, and acceptance of the materials.

12. Contact Information

Contact Person:
Procurement Officer – Hamed Al Akasha

Email:

hamed.alakasha@initiate-lb.org
/

hr@initiate-lb.org

Telephone:
71 225 090

Deadline for Submission: 12/08/2026

13. Duration of the Contract

The contract shall remain valid until the successful
completion and acceptance of the supply and delivery of
all required materials, unless otherwise specified in
the Purchase Order/Contract.