TOR- Procurement

I. Background Information

Strengthening the influence of Palestinian refugees on their living conditions (PART)
The project is part of the Supporting Palestinian Refugees (SPR) Program that is implemented in Gaza, Jordan, Lebanon and the West Bank. It contributes to the Program’s objective (to improve the living conditions of Palestinian refugees in the region) by the strengthen the influence of Palestinian refugees for improving their living conditions in a protracted violent conflict on individual and structural level
The project is based on the previous experiences of the project “Strengthening the Social Participation of Palestinian Refugees” (FASPAR)”, which was completed by February 2019, the SFF measure “Strengthening Psychosocial Support Structures for Palestinian Refugees” completed at the end of 2017 (PSSP) and the “Regional Social and Cultural Fund” completed in 2014.

II. Purpose of the Employment

We are looking for an enthusiastic person to join our team, has experienced significant growth in the last few years and has several ambitious projects planned. You will assist on planning and implementing many of them, with particular focus on a social participation, social cohesion and marginalized groups integration. You will have the opportunity to be highly involved on a number of different aspects of the organization: event planning, communications, networking and interaction with stakeholders, and more. You will work in a fast-paced and local environment with an opportunity to grow and gain experience in association and event management and learn about the administration and operation of a non-profit organization.

III. Tasks:
You will assist on different tasks. Your duties will be, but
are not limited to:

1. The Procurement officer is responsible for the procurement management of INITIATE projects.

2. Prepare procurement plan for all project assets in consultation with senior program manager.
3. Draft bidding documents for all project tender packages

4. Take part into the tender evaluation committee works, including drafting the tender selection/ evaluation forms, announcing tender results, and preparing the procurement provisions that will be included in the contracts.

5. Evaluates tender offers and prepares tender evaluation forms and tender evaluation reports.

6. Maintains physical archive of tender documentation.

7. Coordinate and provide administrative support on requests for procurement with field officers.

8. Coordinate procurement process according to procurement policy, guidelines and procedures.
9. Carry out procedures regarding procurement, bid evaluation and selection in accordance with INITIATE regulations;
10. Ensure adherence to INITIATE’s HR management, AR & AP, Procurement, Cash management and financial management policies and procedures in all processes and projects and by all staff;
11. Participate in the project Procurement Panel;
12. Advise relevant persons on financial aspects of the bids;
13. Interact on a frequent basis with colleagues and external partners
14. Preparation of presentations and reports.
15. Support coordination of project activities.
16. Support in administration and finance.
17. Support in logistic management and Accountant.
18. Maintain an updated inventory

IV. Reporting and Deliverables

The Procurement Officer is obliged to come up with:
1. Monthly report
2. Project final report
3. Timesheet

V. Timeframe
From 25 of April 2020 to 24 of March 2021.

VI. Conditions and Management
The contracts for the international and local Staff are made by INITIATE according to its rules and regulations. The Procurement Officer will report to the Director of INITIATE.
Procurement Officer should maintain a work diary and comply with all other INITIATE regulations. The Organization management retains the right to suspend payment on non-compliance of terms or in the event of poor quality work. These decisions will not be taken arbitrarily but in consultation with all relevant stakeholders.