Jobs

1. Background Information on MESO:

 

Multipliers Empowered for Strategic Opportunities-MESO is a project implemented by INITIATE in partnership with the GIZ project; Strengthening the influence of Palestinian refugees on their living condition (PART)

This project aims to enhance the social participation of different marginalized groups, mainly from refugee camps and gathering. Youth and women will be empowered to engage in and lead the decision-making processes through establishing organization of the multiplier groups in the various localities, providing them with opportunities to influence local governance system and the host government and be enabled to contribute to information of public policies that have youth and women in mind. The most marginalized groups will then be able to advance pressing social issues, such as domestic violence, asymmetry of access, human rights violations, youth exclusion and discrimination, mainly against women, through carrying out public debates, town hall meetings and weekend solutions. This process will value the participation of women and encourage their active engagement in networks locally, nationally and internationally.

PART(MEO) is a GIZ program commissioned by the German Federal Ministry for Economic Cooperation and Development (BMZ), and implemented in partnership with INITIATE.

• Purpose of the Consultancy:

The overall objective of this consultancy is to production ten high definition episodes (media products).

• Deliverables/Outputs

Mandatory products and outputs are:

Production of ten high definition episodes (media products) covering different topics related to social issues including (employment, dollar, corona, online studying), including all needed editing and visibility requirements by TCODE-INITIATE. the ten mentioned media products have to shed the light on the serious issues that the Palestinian and Lebanese Communities are suffering from.

INITIATE Is a non-governmental, non-political, and non-profit organization that aims at working with communities in Lebanon. Furthermore, we aim to create an environment in which women and youth live in dignity and develop joint acting platforms among communities in Lebanon.

Initiate is looking to hire five field coordinators as part of 1001 nights project funded by the Regional Development and Protection Program. The coordinators  will cover Bekaa (1), Beirut (1), Saida (1), North (1), and Tyre (1).

Main Tasks

• Support in the identification of partner organizations in the target area and in the outreach.
• Build a strong relationship with local partners and youth target groups and represent the project before the partners when required
• Act as focal point for partners and all partner NGOs, as well as other relevant stakeholders and municipalities;
• Support implementation of the project and assist in all necessary logistics, oversee and manage all field activities including placement, workshops, trainings, events, etc.
• Conduct regular visits to partner NGOs, Safe Spaces, or Public and Semi Public schools
• Monitor the implementation and progress in the field and ensure that activities implemented are in line with approved plans and agreed indicators
• Manage and coordinate local and field visits for project manager or any concerned parties;
• Coordinate meetings with different stakeholders (school authorities, students, parents and communities representatives, NGOs, representatives and any other relevant stakeholders)
• Establish and maintain networks with existing community structures and regional partners for referral and networking purposes
• Assess ongoing needs for capacity building among education staff, partners, teaching staff (beneficiaries) and discuss actions with PM in a timely manner
• Collect data, compile and update information in the field and prepare minutes of meetings and progress reports as requested
• Prepare/Contribute to monthly, quarterly, and Annual reports
• Any other task relevant to the position and agreed upon with the Education PM.

Minimum Requirements:

• EDUCATION DEGREE: Bachelor Degree
• 2 to 3 years of relevant experience
• English language is a plus
• Good knowledge of the area he/she is applying to
• Good connections and knowledge of the key stakeholders of the area he/she is applying to

INITIATE Is a non-governmental, non-political, and non-profit organization that aims at working with communities in Lebanon. Furthermore, we aim to create an environment in which women and youth live in dignity and develop joint acting platforms among communities in Lebanon.

Initiate is looking to hire a Senior field coordinator as part of 1001 nights project funded by the Regional Development and Protection Program.

Main Tasks

• The Senior Field Coordinator will manage the implementation and coordination of the designated field projects, liaise with local partners to prioritize needs, develop concepts and activities to address information needs and essential service provision.
• Support the Programme Manager and programme team in planning and implementing project activities to meet project deliverables based on timeline and scope agreed with the donor;
• Provide day-to-day support and coordination, including administrative, financial and logistical support. Troubleshoot any administrative problems and report any challenges or bottlenecks to Programme Manager;
• Participate in team planning and coordination meetings and trainings;
• Support monitoring and evaluation efforts to document project outputs, outcomes, and impact to inform donor and other internal reporting;
• Assist in filing and record keeping of project activities;
• Assist in analysis of data collected to facilitate assessment results and lessons learnt;
• Monitor adherence to grant agreement, policies and procedures and relevant external rules and regulations.
• Liaise with local partners to prioritize needs, develop concepts and activities;
• Develop and maintain relationships with relevant stakeholders and represent the project at meetings;
• Coordinate with the local partners to ensure effective activity implementation, compliance, and procurement requirements;
• Supervise field officers/coordinators and communicate regularly with them through a consultative leadership style.
• Provide the Project Manager with quality regular reports on project implementation, status, identified issues and activities to be shared with donors and ensure regular monitoring of project implementation using developed tools
• Oversee the delivery of agreed outputs and quality of the activities and work closely with the staff members to set and monitor objectives and work plans to ensure activities are implemented in accordance with overall project objectives
• Ensure proper documentation and filing of all related documents
• Manage the performance of relevant field staff, set objectives, monitor work plans, and provide constructive feedback on a regular basis.
• Ensure the timely collection and entry of all project related data.
• Any Other task as required by the project manager

Minimum Requirements:

• BA/S or equivalent in social science, management, economics, or other relevant field;
• At least three to five years of progressive experience in related field.       
• Experience creating and managing detailed action/project plans and assessing impact to timelines
• Problem solvers with the ability to analyze and prioritize to meet business objectives
• Strong leadership and team management skills;
• Good communication skills

Job Description

Logistics Assistant

1001 Nights Project - RDPP

Date: 01- May -2020.

1. Background Information

The European Regional Development and Protection Program (RDPP) was launched in 2014 as a multi-donor European initiative combining humanitarian and development funds to support Lebanon. Its strategic objective is to ensure vulnerable communities access their rights, are safe, self-reliant.

Following phase I of the program which was implemented through 45 strategic and innovative partnerships in the region, a second phase of the RDPP has been initiated to run from October 2018 until December 2021. RDPP phase II is supported by the Czech Republic, Denmark, the European Union, Ireland and Switzerland.

The 1001 Nights life skills and Civic Education Program, developed by Big Bad Boo Studio, is a multi- platform educational entertainment program that uses cartoon to teach 7-12-year old children life skill and civic values, including non-violence, inclusion, human rights, democracy, gender equality and the rule of law, in formal and informal learning environments. It’s also used to provide children in conflict with PSS, to promote social cohesion in vulnerable communities and to build resilience amongst vulnerable children as a tool to prevent violent extremism.  

1. Purpose of the Employment

We are looking for a thorough and physically strong logistics Assistant to coordinate withsupervisor in receiving, packing, archiving, transporting and delivering goods and documents according to office and project’s needs.

The Logistics Assistant will be assessing the Procurement Officer in procurement process, completing relevant documentation and other office requirements like purchasing and maintenance. And undertaking tasks requiring journeys outside of the office, in addition to transporting team for field, meetings or workshops related to project’s activities.

1. Responsibilities and Tasks:

The Logistic Assistant has to ensure and support the logistics activities of INITIATE projects and Programs in Lebanon.

• Procurements

1. Collect and send invoices to appropriate department
2. To supply items/materials according to the requests and orders from his supervisor.
3. To use INITIATE procurement’s procedures according to procurement policy.
4. To identify and select suppliers according to Procurement Officer recommendation.
5. To order items if requested
6. To control quality and quantity
7. Manage the distribution plan for 1001-night project and make sure the curriculum reaches all the partners
8. Manage the store of the materials.
9. Support and manage the transportation plans

• Archiving

1. To archive and centralize logistic files
2. To gather archives from programs (with Supervisor support)
3. To ship the archives, documents, materials, equipment or other stuff.

• Cars and transportation

1. To ensure the good respect of INITIATE’s transportation procedures and vehicles maintenance.
2. Check that the vehicle log books are in place and are used correctly Monitor the use of vehicles (consumption and mileage, damages, administrative documents)
3. Provide items and materials from the supplier to the requester (including to the field if needed). Mostly for mission’s orders, could be done also for program if requested as a support from Project Manager. 
4. Prepare and complete orders for delivery or pickup according to schedule (pack, ship, deliver)

• Inventory

1. To follow up assets inventory.
2. Maintain an updated inventory.
3. Perform inventory controls and keep quality standards high for audits.
4. Report on equipment’s list periodically.
5. Check physically the equipment periodically and update the related list.
6. Draw up a list of needs and manage the stock of maintenance items and consumables. 
7. Look after all material of furniture on the office, carry out minor maintenance and repair work as well as improvements to office premises. 
8. Follow up the rents (office and store) and fees (internet, electricity, water…for office and flat) payments and follow up of the office/flat maintenance (repairs, paintings…)
    
9.  Coordination

1. To link with the operation team, communicate and cooperate with supervisors and coworkers.
2. Participate and contribute to team meetings and workshops and provide support in relation to the projects implemented by INITIATE.

•  Security

1. Share security information with the team.
2. Follow up the security equipment management.
3. To understand and obey traffic law and regulations.

• Other Tasks

1. Ensure adherence to INITIATE’s HR Policy, Procurement and Asset inventory policy.
2. Comply with procedures, policies, rules and regulations.
3. Assist the team as required (coordinate meetings, training, etc.)
4. Coordinating travel of personnel; booking flights, hotels, etc. when required

1. Requirements

• Proficiency in inventory software, as well as Microsoft Word, Excel, Outlook

• Strong organizational skills

• Ability to lift heavy objects

• Valid Driver’s License

• High school diploma

• Reporting and Deliverables

The Logistics Assistant is obliged to come up with:

1. Timesheet

• Timeframe

From 1^st of May 2020 to 30 of April 2020.

• Conditions and Management

The contracts for the international and local Staff are made by INITIATE according to its rules and regulations. The Logistics Assistant will report to the Head of Finance of INITIATE.

Logistics Assistant should maintain a work diary and comply with all other INITIATE regulations. The Organization management retains the right to suspend payment on non-compliance of terms or in the event of poor quality work. These decisions will not be taken arbitrarily but in consultation with all relevant stakeholders.

Job Description

Accountant

1001 Nights - RDPP

Date: 01-March-2020

1. Background Information

The European Regional Development and Protection Program (RDPP) was launched in 2014 as a multi-donor European initiative combining humanitarian and development funds to support Lebanon. Its strategic objective is to ensure vulnerable communities access their rights, are safe, self-reliant.

Following phase I of the program which was implemented through 45 strategic and innovative partnerships in the region, a second phase of the RDPP has been initiated to run from October 2018 until December 2021. RDPP phase II is supported by the Czech Republic, Denmark, the European Union, Ireland and Switzerland.

The 1001 Nights life skills and Civic Education Program, developed by Big Bad Boo Studio, is a multi- platform educational entertainment program that uses cartoon to teach 7-12-year old children life skill and civic values, including non-violence, inclusion, human rights, democracy, gender equality and the rule of law, in formal and informal learning environments. It’s also used to provide children in conflict with PSS, to promote social cohesion in vulnerable communities and to build resilience amongst vulnerable children as a tool to prevent violent extremism.  

1. Purpose of the employment agreement

The Accountant will be responsible for all the project finance and administration work.

1. Tasks
2. Provide inspired leadership for the organization.
3. Make important policy, planning, and strategy decisions.
4. Develop, implement and review operational policies and procedures
5. Assist HR with recruiting when necessary.
6. Help promote an organization culture that encourages top performance and high morale.
7. Oversee budgeting, reporting, planning, and auditing.
8. Work with Senior Program Managers.
9. Ensure all legal and regulatory documents are filed and monitor compliance with laws and regulations.
10. Work with the board of directors to determine values and mission, and plan for short and long-term goals.
11. Identify and address problems and opportunities for the organization.
12. Build alliances and partnerships with other organizations.
13. Support worker communication with the management team.
14. Implement effective, efficient and transparent, administration and finance systems that support the delivery of the Country Strategic Plan and individual projects at area level;
15. Ensure adherence to INITIATE’s HR and finance policies and procedures in all processes and projects and by all staff;

15. Manage Logistics, Finance, procurement and accounting in the area and follow up day to day operations of the support functions;
16. Ensure that key program staff in the organization are trained on support functions policies and procedures;
17. Responsible for the improvement and consolidation of the support functions;
18. Participate and contribute to team meetings and provide up-to-date analysis of achievement of procurement and staffing plans and other support in relation to the projects implemented by INITIATE;
19. Ensure that the scale and capacity of the support functions is appropriate to the level of project activity;
20. Provide monthly and ad hoc reports on the support functions to the General Director and project coordinator
21. Ensure that data storage (physical and electronic) is secure and that beneficiaries’ records and financial data is adequately protected. 

Specific responsibilities

• Ensure compliance with donor regulations according to funding for the Projects.
• Implement internal processes and employee and learning objectives and initiatives set out in the annual Plan of Action;
• Ensure support function input is provided at project development stage, with the development of procurement and staffing plans to support the implementation of new projects in the area;
• Provide input for improvements/updates to existing policies and procedures and recommendations for new guidance and SOPs.

Critical interfaces

By interfaces, INITATE means processes and projects that are interlinked with other departments/units, projects or persons. Relevant interfaces for this position are:

• Work closely with GENERAL DIRECTOR and Program Manager to ensure proper implementation of the day to day support function work;
• Coordinate and work closely with the Donor Administration focal point;
• Coordinate closely with Project Managers and Staff to ensure proper communications and work between program and support functions

Assists in and/or carry out other project activities and other tasks as assigned

1. Reporting and Deliverables

The Accountant is obliged to come up with:

1.  Monthly report (financial report)
2. Back up all the documents (hard and soft copies)
3. Timesheet

• Timeframe

From 1^st  of March 2020 to 30 of April 2021.

• Conditions and Management

The contracts for the international and local Accountant are made by INITIATE according to its rules and regulations. The Accountant will report to the Program Manager of INITIATE.

Accountant should maintain a work diary and comply with all other INITIATE regulations such as checklists and invoices. The Project management retains the right to suspend payment on non-compliance of terms or in the event of poor quality work. These decisions will not be taken arbitrarily but in consultation with all relevant stakeholders.

Job Description

Accountant

Strengthening the influence of Palestinian refugees on their living condition

MESO

Date: 25—April-2020.

1. Background Information

Strengthening the influence of Palestinian refugees on their living conditions (PART)

The project is part of the Supporting Palestinian Refugees (SPR) Program that is implemented in Gaza, Jordan, Lebanon and the West Bank. It contributes to the Program's objective (to improve the living conditions of Palestinian refugees in the region) by the strengthen the influence of Palestinian refugees for improving their living conditions in a protracted violent conflict on individual and structural level

The project is based on the previous experiences of the project "Strengthening the Social Participation of Palestinian Refugees” (FASPAR)”, which was completed by February 2019, the SFF measure "Strengthening Psychosocial Support Structures for Palestinian Refugees" completed at the end of 2017 (PSSP) and the "Regional Social and Cultural Fund" completed in 2014.

1. Purpose of the employment agreement

The Accountant will be responsible for all the project financial and accounting work.

1. Tasks
2. Review, arrange payment and record all the project expenditure’s vouchers in accordance with financial regulations of INITIATE.
3. Prepare quarterly financial forecasts and requests for advancement of funds.
4. In-coordination with Project Officer to review and revise the project budget when required and periodically.
5. File all financial documents and prepare periodic and ad hoc financial reports
6. Prepare budget estimates for all project activities, trainings, workshops and seminar.
7. Provide guidance and update other project staff on financial and accounting procedures and regulations.
8. Ensure adherence to INITIATE’s HR management, AR & AP, Procurement, Cash management and financial management policies and procedures in all processes and projects.
9. Follow up day to day operations of the support functions;
10. Participate and contribute to team meetings.
11. Ensure that data storage (physical and electronic) is secure and that beneficiaries’ records and financial data is adequately protected. 

1. Interact on a frequent basis with colleagues and external partners
2. Database maintenance.
3. Preparation of all necessary documentation, implementation of follow-up actions.
4. Support coordination of project activities.
5. Support in administration and finance.
6. Support in logistic management and procurement.
7. Assists in and/or carry out other project activities and other tasks as assigned

1. Reporting and Deliverables

The Accountant is obliged to come up with:

1.  Monthly report (financial report)
2. Back up all the documents (hard and soft copies)
3. Timesheet

• Timeframe

From 25th of April 2020 to 24th of March 2021.

• Conditions and Management

The contracts for the international and local Accountants are made by INITIATE according to its rules and regulations. The Accountant will report to the General Director of INITIATE.

Accountant should maintain a work diary and comply with all other INITIATE regulations such as checklists and invoices. The Project management retains the right to suspend payment on non-compliance of terms or in the event of poor-quality work. These decisions will not be taken arbitrarily but in consultation with all relevant stakeholders.

Job Description

Prgram Manager

1001 Nights Project - RDPP

Date: 01- June-2020.

1. Background Information

The European Regional Development and Protection Program (RDPP) was launched in 2014 as a multi-donor European initiative combining humanitarian and development funds to support Lebanon. Its strategic objective is to ensure vulnerable communities access their rights, are safe, self-reliant.

Following phase I of the program which was implemented through 45 strategic and innovative partnerships in the region, a second phase of the RDPP has been initiated to run from October 2018 until December 2021. RDPP phase II is supported by the Czech Republic, Denmark, the European Union, Ireland and Switzerland.

The 1001 Nights life skills and Civic Education Program, developed by Big Bad Boo Studio, is a multi- platform educational entertainment program that uses cartoon to teach 7-12-year old children life skill and civic values, including non-violence, inclusion, human rights, democracy, gender equality and the rule of law, in formal and informal learning environments. It’s also used to provide children in conflict with PSS, to promote social cohesion in vulnerable communities and to build resilience amongst vulnerable children as a tool to prevent violent extremism.  

1. Purpose of the Employment

The role of a program Manager is to act as coordinator for an organization’s projects.

The Program Manager supervise and organize activities and ensure that project goals align with the organization’s objectives.

1. Responsibilities and Tasks:
2. Managing staff and overseeing the day-to-day activities of the 1001 Nights project related to the management and implementation of the Project, including procurement, project monitoring and evaluation, progress reporting, leading staff of the 1001 Nights project.
3. Overall supervision of project activities and arrange for public consultations as required.
4. Participate and represent the organization in meetings.
5. Draft Terms of References and management of local and foreign consultants, monitoring progress on deliverables under those contracts and providing feedback as necessary, and coordination of the work of the consultants consistent with the overall project implementation plan.
6. Undertake external high-level communication.
7. Prepare, or as appropriate supervise the preparation of, progress reports, annual reports, project completion report and other reports that may be required by the stakeholders.
8. Prepare, or as appropriate supervise the preparation of, annual work plans and budgets.
9. Supervise staff in the performance of their respective duties and ensure the efficient functioning of the unit and ensure that clear working arrangements are established for collaborating with financial, accounting and procurement matters.
10. Participate in building and implementing the detailed concept and approaches as part of the overall framework and methodology of 1001 Nights project.
11. Lead the development of work plans, workshops and periodical work sessions and meetings for the team members of the project to clarify the project's objective and methodology.
12. Identify implementation arrangements and needed resources to implement the project and ensure proper management of funds, including accounting, financial control and audit procedures acceptable to the policies as well as the procurement of goods, works and services in accordance with the Community Organization for Development and Empowerment guidelines including submission of annual financial audit to the RDPP.
13. The Project Manager will report directly to the General Director, which will facilitate resolution of any internal delays to implementation.

1. Reporting and Deliverables

     The Program Manager is obliged to come up with:

1. Timesheet

• Timeframe

From 1^st of June 2020 to 31 of May 2020.

• Conditions and Management

The contracts for the international and local Staff are made by the Community Organization for Development and Empowerment according to its rules and regulations. The Program Manager will report to the General Director of the Community Organization for Development and Empowerment.

Program Manager should maintain a work diary and comply with all other TCODE regulations. The Organization management retains the right to suspend payment on non-compliance of terms or in the event of poor-quality work. These decisions will not be taken arbitrarily but in consultation with all relevant stakeholders.